Work Management Software Solutions.
Custom work management platforms built for the specific challenges your organization faces — not a one-size-fits-all SaaS subscription.
Book a Free ConsultationOff-the-shelf work management tools often don’t fit.
Generic project management SaaS tools are designed for the average organization — which means they’re rarely right for yours. Whether you need something built on Microsoft, a volunteer management platform for a non-profit, or a proposal management tool for a consulting firm — we build custom solutions that fit how your organization actually works.
Every solution is built on platforms you already own where possible, deployed by us, and handed over ready to run.
Quick facts
Custom platforms for specific operational needs.
How a work management engagement works
Configuring a work management tool such as Asana, Monday or ClickUp typically takes 2–3 weeks once started. Custom platforms built on Microsoft 365 take longer and are scoped on a call. Either way, we build on tools you already own where possible.
Understand the work
On a free 30-minute call we ask what you are managing (projects, volunteers, proposals or requests), what tools you use today and where they fall short.
Choose the platform
We recommend whether to build on Microsoft 365 and Power Platform or configure a SaaS tool such as Asana, Monday or ClickUp, based on fit, cost and what you already pay for.
Design the workflow
We map how work arrives, gets assigned, moves through stages and is reported, then design boards, forms, statuses and automations to match, including a capacity view.
Build and connect
We configure or build the platform, set up automation for routing and status updates, and connect it to email, Teams or other systems so work stops being re-entered by hand.
Train and hand over
Your team is trained, reporting is set up so status no longer needs chasing, and you get documentation and 30 days of support.
What it costs
Work management projects are quoted as a fixed fee, whether we configure an existing SaaS tool or build a custom platform. We work on fixed fees, not hourly rates: one price, a defined scope and a timeline, agreed before anything starts. If the work takes us longer than planned, that is our risk, not yours, and any change in scope is re-quoted before the next phase rather than added to an invoice.
The main things that move the price are:
- SaaS configuration versus a custom build on Microsoft 365
- The number of teams, workflows and request types
- Integrations with email, Teams, CRM or finance systems
- Data migration from spreadsheets or existing tools
We normally invoice work management work half at the start and half on delivery (40/30/30 for bigger scopes), in CAD. A short brief is all we need to return a fixed-fee proposal within 48 hours.
Get a fixed-fee proposalCommon questions
Should we use Asana, Monday or ClickUp, or build on Microsoft 365?
If you already run Microsoft 365 and need tight control of data, building on SharePoint and Power Platform often makes sense. If you need a ready tool quickly, a SaaS product configured properly can be the better choice. We recommend based on your situation.
Can you build a volunteer management system for a non-profit?
Yes. Volunteer management is one of the custom platforms we build, covering sign-ups, scheduling, communication and reporting, usually on tools the organization already owns.
Can you set up proposal or bid tracking?
Yes. Proposal management platforms track opportunities, deadlines, owners, documents and outcomes, so bids no longer live in inboxes and spreadsheets.
We already use a tool but nobody updates it. Can you fix that?
Often, yes. Tools go stale when they do not match how work actually flows or when updating them is extra effort. We redesign the setup around the real workflow and automate as much of the updating as possible.
How is this different from Synapse?
Synapse is our AI project management platform for organizations running many projects. Work management covers other needs too, such as requests, volunteers and proposals, and can include configuring third-party tools.
Need a work management solution that actually fits your organization?
Book a free consultation — tell us what you need and we’ll tell you exactly what we’d build.
Book a Free Consultation