Robotic Process Automation (RPA).
Eliminate repetitive manual work. Free your team for what actually requires human judgement — and let bots handle the rest.
Book a Free RPA AssessmentIf your team does it repeatedly, a bot can do it automatically.
Copying data between systems, generating reports manually, processing the same forms over and over, chasing approvals by email — RPA eliminates this work entirely. We identify your highest-value automation candidates, build reliable bots, and integrate them into your operations with minimal disruption.
The result: faster processes, fewer errors, and people focused on work that actually requires their expertise.
StrategyPeeps provides robotic process automation consulting from Ancaster, Ontario, for organizations across Canada and beyond. Every engagement ends with bots running in your environment and a run-book your team can use, not a slide deck.
Quick facts
From process discovery to live bots.
What robotic process automation consulting covers
RPA software is the easy part to buy. The hard part is choosing what to automate, fixing the process first and leaving behind bots your team can support. Our RPA services cover:
- Process discovery — how the work really happens, workarounds included.
- Candidate assessment and ROI — each opportunity sized and ranked by return.
- Process redesign — removing steps that should not exist.
- Bot design, build and testing — connected to Microsoft 365, SAP, Salesforce or your own systems.
- Deployment and handover — exception handling, logging, documentation and training.
- Ongoing support — monitoring and changes as your systems evolve.
Processes worth automating, by department
Good candidates share a profile: high volume, clear rules, structured inputs and more than one system.
Finance: accounts payable and receivable
- Invoice entry and three-way matching against PO and receipt
- Vendor statement and bank reconciliations
- Customer invoicing, payment application and dunning reminders
HR and payroll
- New-hire setup across HR, payroll and IT accounts
- Timesheet collection, validation and exception flags
- Payroll input checks before each run
- Offboarding: access removal and final-pay checklists
Procurement
- Purchase-order creation and approval routing
- Supplier onboarding and master-data maintenance
- Spend data consolidation for reporting
- Checks against approved supplier lists
Customer service
- Updating CRM records from forms and emails
- Order status lookups across systems
- Case routing and service-level reminders
IT operations
- User account creation and access requests
- Scheduled report generation and distribution
- Data transfers between legacy and cloud systems
Not on the list?
- If it repeats weekly and follows written rules, it is worth assessing. If it needs reading or judgment, see Document AI or AI agents instead.
Our approach: fix the process first, then automate it
Our founder is a Lean Six Sigma Black Belt (LSSBB). Automating an inefficient process gives you a faster inefficient process, so we use Lean Six Sigma and process optimization methods to remove waste first. The resulting bots are simpler and cheaper to maintain.
Discovery
We map the process with the people who run it and measure volumes and error points.
ROI assessment
Each candidate gets a business case: automate, simplify first, or leave alone.
Build
We design, build and test the bots in your environment, with exception queues and logging.
Hypercare
30 days of close monitoring and support after go-live, plus a run-book and training.
This follows our Diagnostic-to-Deploy framework, and we never commit you past the current phase.
RPA vs AI agents: which one fits the work?
RPA follows fixed rules and does the same thing every time, which makes it predictable and easy to audit. AI agents plan and carry out multi-step tasks that need reading or judgment, with human approval where it matters. If you can write the procedure down, it is usually an RPA job.
Many strong builds combine both: bots move the data, AI handles interpretation. We compare cost and failure modes in RPA vs AI agents.
RPA tools we work with
We are platform-agnostic and build on tools you already own where possible.
UiPath
Suited to larger or more complex estates of attended and unattended bots.
Microsoft Power Automate
Often the lowest total cost for organizations standardized on Microsoft 365.
Automation Anywhere
A sensible choice for enterprise estates where it is already licensed.
We also use Make for lighter cloud-to-cloud workflows.
RPA Starter: your first 2–3 bots
A defined first engagement for organizations that want proof in production before a wider program.
- Discovery and ROI assessment of your candidate processes.
- Process clean-up on the chosen processes before anything is built.
- Build and deployment of 2–3 bots on your platform.
- Testing, training and a run-book for each bot.
- 30 days of hypercare after go-live.
What drives RPA cost and timeline
We price RPA as a fixed fee, not by the hour, and carry the risk of overrun. What moves the fee:
- Number of bots and steps — each adds build and test effort.
- Exceptions — three variations is not thirty.
- Systems involved — clean APIs are quicker and more stable than automating screens in older applications.
- Attended or unattended — unattended bots need sturdier scheduling and monitoring.
- Process readiness — a messy process needs redesign first, scoped openly.
- Security and procurement reviews — regulated buyers should allow 1–2 extra weeks.
A typical RPA engagement runs 5–8 weeks once started. If priorities are unclear, a 2–3 week Discovery Sprint comes first. Platform licences are separate from our fee.
Who our RPA consulting suits
Small and mid-sized organizations that want enterprise-grade automation without enterprise overhead, in financial services, the public sector, manufacturing, SaaS, non-profits and retail. We are comfortable with MSAs, SOWs and security questionnaires.
- A good fit: repetitive volume grows with headcount and data-entry errors cause rework.
- A good fit: you run on Microsoft 365, SAP or Salesforce and want more from them.
- Not yet a fit: the system is about to be replaced, volumes are low, or the work depends on judgment. We will say so.
Ready to eliminate repetitive work from your operations?
Book a free RPA assessment — we’ll identify your top 3 automation opportunities in one conversation.
Book a Free RPA AssessmentRobotic process automation questions, answered
What does robotic process automation consulting actually involve?
RPA consulting covers the work around the bots, not just the bots. In practice that is: process discovery to find what is genuinely automatable, an honest assessment of which candidates repay the build cost, designing the automation so it fits the real workflow, building and testing the bots, and handing over something your team can run and maintain.
The part that is easy to skip and expensive to miss is the process work before the build. Automating an inefficient process makes it a faster inefficient process.
How does RPA apply to procurement?
Procurement is one of the strongest fits, because so much of it is high-volume, rule-based and spread across systems. Typical procurement robotic process automation includes purchase-order creation and routing, three-way matching of PO, receipt and invoice, supplier onboarding and data maintenance, contract and catalogue updates, spend data consolidation for reporting, and compliance checks against approved supplier lists.
We work this area with both CPSM procurement certification and Lean Six Sigma Black Belt methodology, which matters because the right answer is often to simplify the process first and automate what remains.
Should we use RPA or AI agents?
They solve different problems. RPA follows deterministic rules and is the right tool when the steps are known, repetitive and stable — it is predictable and auditable, which regulated processes need. AI agents reason over ambiguity and are the right tool when the input varies or a judgement is required.
Many of the strongest builds use both: RPA for the structured transaction steps, an AI layer for the parts that need interpretation. We cover this trade-off in detail in RPA vs AI agents.
Which RPA platform should we choose?
We are platform-agnostic and work across UiPath, Microsoft Power Automate, and Automation Anywhere. The choice usually follows your existing estate rather than a feature comparison: organisations already standardised on Microsoft 365 often get the best total cost from Power Automate, while higher-volume and more complex attended or unattended estates may justify UiPath.
We will tell you when your current licensing already covers what you need.
What makes a process a good automation candidate?
The honest filter is five questions:
- Is it rule-based, with decisions that can be written down?
- Is it repetitive and high enough volume to repay the build?
- Are the inputs structured and consistent?
- Is the process stable, or about to be changed by a system migration?
- Is it error-prone or a bottleneck when done manually?
A process failing the stability question is the most common reason we advise waiting. Automating a workflow three months before the underlying system is replaced wastes the build.
What does an RPA engagement look like, and who maintains the bots?
A typical engagement runs discovery, candidate assessment and prioritisation, design, build and test, then deployment with handover. We build so your team can own it: documented processes, a maintenance runbook, and training rather than a dependency on us. Where you would prefer we stay, we do — but that is your choice rather than a condition of the build.
How much does RPA consulting cost?
It depends on scope: how many bots, exceptions and systems, and how ready the process is. After a free 30-minute call we send a fixed-fee proposal within 48 hours with one price, a defined scope and a timeline. We do not bill hourly, and any scope change is re-quoted before the next phase.
How long does an RPA project take?
A typical RPA engagement runs 5–8 weeks once started, from discovery to bots in production. A 2–3 week Discovery Sprint can come first if you need help choosing where to start.
How do you keep bots running when our systems change?
Bots break when screens or rules change, so we design for it: APIs over screen-reading where possible, exception queues that route odd cases to a person, and clear logging. Every bot ships with a run-book and 30 days of support. After that your team maintains it, or a Sustain retainer (three-month minimum) covers fixes and changes.
Can RPA handle HR and payroll work?
Yes, for the rule-based parts: new-hire setup, timesheet validation, payroll input checks and offboarding. Because the data is sensitive, we build with tight access controls, an audit trail and human approval before anything affects pay.